4663 Letcher County - Joes Branch, Hwy 803 – Culverts

Letcher County Fiscal Court is requesting bids for culvert replacement and repair work at two sites — Joes Branch Site 1 and Highway 803 Site 12 (Rhodes Branch Road) — with bids due July 9, 2026 at 9:00 a.m. ET and award scheduled for July 10, 2026.

The scope requires removal and replacement of existing culverts with HDPE pipe. Site 1 involves installing 22 linear feet of 18-inch diameter HDPE culvert with 22 square yards of geotextile fabric, 17.09 tons of crushed limestone backfill, and 3.47 tons of DGA road base. Site 12 requires 20 linear feet of 36-inch diameter HDPE culvert with 40 square yards of geotextile fabric, 25.48 tons of crushed limestone backfill, and 9.8 tons of DGA road base. All work must comply with Division 400 of the Kentucky Department of Highways 2019 Standard Specifications for Road and Bridge Construction.

Bidders must provide unit pricing for six line items: 18-inch HDPE culvert, 36-inch HDPE culvert, crushed limestone backfill, DGA road base, geotextile fabric, and mobilization/demobilization with traffic control (lump sum). All pricing is all-inclusive of labor, equipment, materials, and supplies with no provision for increases except county-requested changes. All work must be completed by July 29, 2026.

Required submissions include copies of insurance and drug-free workplace policies, completion of eight certification forms addressing non-collusion, lobbying, debarment, conflict of interest, drug-free workplace compliance, and affirmative steps for minority and women-owned business participation. Invoices must include before and after photographs with GPS coordinates and dates, material source documentation (quarry tickets or third-party certification), waste disposal records, and quantity documentation supporting FEMA grant requirements. Payment is processed only after work completion, full documentation submission, and Fiscal Court approval.

Bids and required documents must be submitted through the DFS Procurement Portal (dfs.bonfirehub.com). Bids will be opened July 9, 2026 at 10:00 a.m. ET at the Letcher County Judge Executive's Office in Whitesburg, Kentucky. Contractors must contact Matt Amburgey at (606) 595-8710 to schedule work before commencing activities.