4663 Letcher County - Grind & Polish Recreation Center Climbing Room, Bowling Alley & Road Department Floors

Letcher County Fiscal Court is soliciting bids for concrete floor grinding, polishing, and epoxy application services across three distinct locations: the Recreation Center Bowling Alley (4,140 square feet), Recreation Center Climbing Room (704 square feet), and Road Department Building (1,440 square feet), totaling 6,284 square feet. The procurement is a Request for Bids (RFB) to be submitted electronically through the DFS Procurement Portal by January 14, 2026, at 2:00 PM Eastern Time. Bidders must provide unit pricing per square foot for floor treatments and a lump sum fee for mobilization and demobilization. All pricing must comprehensively cover labor, equipment, materials, and supplies, with no allowance for increases except through county-approved change orders. Key deliverables include grinding, polishing, and applying epoxy to concrete floors, with work expected to be completed within 60 days of contract award. Contractors must submit before and after photographs with GPS and date stamps, material quantity documentation, and disposal location information. The county reserves the right to accept or reject any bids and seek clarification from bidders.

The contract opportunity includes specific restrictions, with contractors having overdue county work being ineligible for additional projects until current work is completed. Bidders must submit comprehensive documentation, including copies of insurance, a drug-free workplace policy, and eight mandatory certification forms covering areas such as non-collusion, lobbying, debarment, and conflict of interest. While no specific set-aside designations are explicitly mentioned, the procurement includes affirmative steps for small and minority businesses. The documentation requirements suggest a focus on local and compliant contractors, with emphasis on workplace safety and ethical business practices. Though a specific budget range is not disclosed, the project involves floor treatments across approximately 6,284 square feet, indicating a potentially significant investment in infrastructure improvement. Invoicing is contingent upon complete work documentation, Grants Management Team reconciliation, and final Fiscal Court approval, underscoring the detailed oversight of the procurement process.