4663 Letcher County - 743031 Request for Purchase of a Utility Tractor

Letcher County Fiscal Court, Kentucky is requesting bids for the purchase of a John Deere 5095M utility tractor, with bids due June 10, 2026 at 2:00 PM ET. Bidders may submit alternative equipment of equivalent capability provided they identify the make and model; the primary specification is the John Deere 5095M.

The County actively encourages participation from minority-owned, women-owned, veteran-owned, and HUBZone-equivalent businesses, though no set-aside or mandatory preference is stated. Bidders must submit eight mandatory certification and declaration forms covering cost proposals, non-collusion, lobbying, affirmative steps for small and minority businesses, debarment status, conflict of interest, and drug-free workplace compliance. All successful bidders, assigns, and subcontractors must comply with applicable Federal, State, and Local laws.

The unit price shall be all-inclusive, incorporating equipment cost and delivery. Delivery is expected within 60 days of contract award. Payment is contingent on equipment delivery, receipt of all required documentation from the contractor, reconciliation by the Grants Management Team, and approval by the Fiscal Court. Documentation requirements include before and after photographs, quarry documentation, quantity documentation, and disposal documentation. No price increases are permitted except for changes requested or approved by the County.

Responses must be submitted through the DFS Procurement Portal (dfs.bonfirehub.com). Questions should be directed to judgeadams@letchercounty.ky.gov or procurement@erassist.com. The County reserves the right to accept or reject any bids and to seek clarification from bidders.