46-DNCR-26-2172 IFB REPOST Lawn Maintenance for the Western Office Contract

The North Carolina Department of Natural and Cultural Resources is requesting bids for lawn maintenance services at its Western Office in Asheville, North Carolina under IFB 46-DNCR-26-2172, with bids due July 17, 2026 at 2:00 p.m. ET. A non-mandatory site visit is scheduled for July 9, 2026 at 2:00 p.m. ET, and written questions are due July 10, 2026 at 12:00 p.m. ET.

The scope covers comprehensive grounds maintenance of approximately one acre including mowing, mulching, leaf removal, edging, fertilization, aeration, herbicide application, tree limb removal, and snow and ice removal. Services are divided into seasonal schedules: spring (April–May) with ten estimated visits every seven to ten days; summer (June–August) with thirteen estimated visits every seven days maintaining a three-inch minimum grass height; fall (September–October) with seven estimated visits every ten to fourteen days; and winter (November–February) with six estimated visits for debris clearing. Vendors must hold a current North Carolina Pesticide License and provide all equipment, fertilizer, grass seed, and supplies; pricing must be all-inclusive with no additional charges permitted.

The contract term is three years commencing August 1, 2026 through July 30, 2029, with the State reserving the right to extend beyond the final active term. Award will be made to the responsive lowest-price bidder meeting all specifications and requirements. Vendors must provide at least three customer references for similar services, complete financial certification, and demonstrate compliance with HUB participation goals of ten percent utilization of diverse firms as subcontractors. Vendors must obtain commercial liability insurance and North Carolina Secretary of State registration prior to contract execution. Personnel must be qualified and fluent in English, with key substitutions requiring prior written approval. Monthly invoicing follows service delivery and acceptance by the Department Contract Manager, contingent upon work inspection and approval.