46-DNCR-26-2140 IFB HVAC Maintenance for NC Aquarium at Pine Knoll Shores

The North Carolina Department of Natural and Cultural Resources is soliciting bids through Invitation for Bid (IFB) 46-DNCR-26-2140 for comprehensive HVAC maintenance services at the NC Aquarium at Pine Knoll Shores. The procurement encompasses maintenance of fifteen water-cooled air handlers, one air-cooled variable speed screw chiller, building automation system (BAS) controls, and system water pumps, with quarterly maintenance requiring four onsite service visits annually and one additional annual maintenance visit for a total of five visits per year. Bidders must submit pricing on a provided form that includes unit prices for quarterly and annual maintenance service visits, as well as separate per-hour labor rates for repairs during normal business hours (8:00 AM to 5:00 PM, Monday-Friday) and after-hours repairs, with the State estimating approximately ten hours of repairs annually during each period. The vendor must hold a current North Carolina HVAC license from the State Board of Examiners of Plumbing, Heating, and Fire Sprinkler Contractors and register with the North Carolina Secretary of State prior to contract award. The contract term is three years from the date of final execution with a right of extension, and all work must be performed professionally with findings submitted to the Department Contract Manager within seven days of service visits. Key deadlines include a non-mandatory site visit on February 5, 2026, at 11:00 AM ET, written questions due by February 6, 2026, at 12:00 PM ET, State responses by February 9, 2026, at 4:00 PM ET, and bid opening on February 12, 2026, at 2:00 PM ET via conference call.

The solicitation requires vendors to provide 24/7 emergency service with response within one hour and on-site arrival within four hours, with itemized quotes for all repair work required prior to commencement. All materials must be newly manufactured and OEM-compliant, with the Department providing air filters and belts while the vendor furnishes lubricants, oil filters, coolant, and test kits. The IFB does not specify any set-aside designations or restrictions based on organization type, disadvantaged enterprise status, incumbent vendors, or budget range information. The chiller requires specialized maintenance according to manufacturer specifications to maintain its ten-year warranty, necessitating vendor expertise in OEM-compliant service standards. No information regarding award values, budget allocations, or current contractor details has been disclosed in the solicitation documents.