46-DNCR-26-2138 IFB REPOST HVAC Maintenance for Museum of the Albemarle

The North Carolina Department of Natural and Cultural Resources issued Invitation for Bid #46-DNCR-26-2138 for comprehensive HVAC maintenance services at the Museum of the Albemarle located at 501 South Water Street, Elizabeth City, NC 27909. The procurement seeks a qualified vendor to provide full-coverage preventive maintenance, repairs, and emergency response services for diverse HVAC equipment including chillers, boilers, pumps, air handling units, VAV boxes, water unit heaters, and building automation systems. Required services encompass quarterly inspections (four times annually) for most equipment and annual inspections with specific service protocols for each equipment type, along with emergency response within two hours of contact and on-site service within twelve hours of emergency calls. Vendors must possess a current North Carolina HVAC license from the State Board of Examiners of Plumbing, Heating, and Fire Sprinkler Contractors, provide proof of current commercial liability insurance within five days of award, and demonstrate financial stability through certification. The evaluation will prioritize the lowest responsive bid meeting all specifications while considering vendor qualifications, past performance, and references. All services must utilize newly manufactured Original Equipment Manufacturer (OEM) parts only, with refurbished, remanufactured, and used parts prohibited. The site visit is scheduled for January 29, 2026, at 11:00 AM ET, written questions are due by January 30, 2026, at 12:00 PM ET, and bids must be submitted by February 6, 2026, at 2:00 PM ET through the Ariba Sourcing Tool, with public bid opening occurring on the same date and time. The contract term is three years beginning April 20, 2026, or upon final contract execution, with the State reserving the right to extend the contract after the final active term.

No set-aside designations or restrictions targeting disadvantaged enterprises or specific organization types were identified in the procurement documentation. Vendors must register with the North Carolina Secretary of State prior to contract execution and maintain compliance with E-Verify requirements for all employees. No incumbent vendor or current contractor information was provided in the available documentation. The procurement requires integration with existing building automation systems at the Museum of the Albemarle. Vendors are encouraged to identify opportunities for cost reduction, and all services must be invoiced after completion and approval by the Department Contract Manager. No additional fees including fuel surcharges, administrative fees, or handling fees are permitted. No specific award value or budget range was disclosed in the procurement documentation.