4200 Supplemental Medical Supplies

The Pennsylvania Department of Human Services (DHS) is seeking a contractor to provide supplemental medical supplies and equipment for eleven state-run facilities statewide through Invitation for Bid (IFB) 6100062876. The procurement is divided into two distinct lots: Lot 1 covers medical supplies including personal care products, catheters, wound dressings, and sanitizers, while Lot 2 focuses on medical equipment such as patient lifts and mobility assistance devices. Bidders can submit proposals for either or both lots, with estimated annual quantities ranging from 5 to 1,000 units per item. The contract term is one year from the effective date, with options to renew for up to four additional one-year terms. All bids must be submitted electronically through the PA Supplier Portal (www.pasupplierportal.state.pa.us) by October 30, 2025, with all questions to be submitted via email to RA-pwbidquestions@pa.gov by October 10, 2025. The award will be made to the lowest responsive and responsible bidder, with a minimum order qualifying for delivery set at $100.00. Contractors must provide firm pricing for all contracted years and respond to all mandatory attributes in the solicitation.

There are no specific set-aside designations or restrictions mentioned for disadvantaged enterprises in this solicitation. The procurement appears open to all qualified vendors who can meet the technical specifications and requirements outlined in Attachment A - Item Specifications. The contract allows for potential price adjustments at renewal, with increases not to exceed 3% over the previous term's pricing. While a specific budget range is not explicitly stated, the comprehensive nature of the medical supplies and equipment, covering 50 line items across two lots, suggests a substantial annual procurement value. The Commonwealth retains the flexibility to add or delete products through mutual agreement and may extend the contract for up to three additional months if needed. Shipping and freight costs will be the responsibility of the contractor, and payment will be made upon satisfactory delivery and submission of invoices for commodities and materials received and accepted by the Commonwealth.