41-2026-3EW - Janitorial Services - IFB

The North Carolina Department of Information Technology (NCDIT) has issued Invitation for Bid (IFB) #41-2026-3EW for comprehensive janitorial services at the Western Data Center in Forest City, NC. The 53,000 square foot facility requires daily, weekly, and monthly cleaning services Monday through Friday from 8:00 AM to 2:00 PM EST, encompassing five restrooms and approximately 7,500 square feet of carpeted areas. The successful vendor must provide all cleaning supplies, equipment, personal protective equipment, chemicals, and specialized carpet cleaning equipment, while the State will supply hand soap, paper towels, toilet seat covers, and trash bags. Qualified bidders must demonstrate financial stability, submit at least three customer references for similar services, and complete background checks on all personnel prior to contract execution. Pricing must be submitted on both monthly and annual bases covering all inclusive costs. The mandatory site visit is scheduled for April 29, 2026, at 2:00 PM, written questions are due by May 1, 2026, at 10:00 AM EST, and sealed bids must be submitted through the Ariba Sourcing Tool by May 8, 2026, at 2:00 PM EST, with contract award anticipated by August 1, 2026, and an effective date of September 1, 2026.

The initial contract term is one year with State options to renew for up to two additional one-year terms at its sole discretion, provided renewal notice is given at least 60 days before each term's expiration. Award will be made to the responsive bid offering the lowest price that meets all specifications, contingent upon verification of past performance, references, and financial stability. The procurement includes a Historically Underutilized Business (HUB) participation goal requiring at least 10 percent utilization of diverse firms as subcontractors. Vendors must register with the NC Secretary of State prior to contract execution and comply with access badge and key requirements, with a $100.00 replacement charge for lost or unreturned items. No specific budget range or incumbent vendor information has been disclosed in the solicitation documents. This competitive procurement is structured to identify the most cost-effective vendor capable of maintaining professional janitorial standards at this critical state infrastructure facility.