408380 - Aeration Tank Membranes and Components

Hampton Roads Sanitation District (HRSD) is soliciting sealed bids for aeration tank membranes and components for the Atlantic Treatment Plant in Virginia Beach, Virginia, with bids due October 26, 2026 at 2:30 PM Eastern Time. This is a closed solicitation: only suppliers registered in HRSD's Oracle ERP system (iSupplier Portal) may submit bids, and registration must be completed prior to bid submission.

The scope consists of five line items: 4,550 EPDM membranes (9-inch, EDI P/N 00223), 1 unit of silicone lubricant (8-pound, EDI P/N 08482), 75 PVC couplings (4-inch, Sanitaire P/N 800413), 75 end caps (4-inch, Sanitaire P/N 800460), and freight costs. Equal products are acceptable; bidders offering non-specified equivalents must provide complete product literature, warranty statements, and delivery schedules. If submitting equal products, bidders must provide a minimum two-year warranty covering all parts and labor.

Bidders must demonstrate at least one year of experience in the relevant field and provide a minimum of four references for similar goods or services. Pricing shall be firm unit prices for each line item on an F.O.B. Destination basis with freight prepaid. Payment terms are Net 30 days following invoice submission, delivery, or service completion, whichever occurs last. HRSD maintains tax-exempt status and will not pay federal excise or transportation taxes. The bid acceptance period is thirty days from submission.

HRSD encourages SWaM (Small, Women-owned, and Minority-owned) participation where practicable but has not designated a set-aside or participation goal. Awards will be made to the lowest responsive and responsible bidder; HRSD reserves the right to reject any or all bids, delete items, or make separate awards for individual or groups of items. No pre-bid conference or jobsite inspection is required. New suppliers must allow 24–48 hours for ERP registration processing; international suppliers outside the United States and Canada must contact the ERP Help Desk at erphelp@hrsd.com prior to registration.