408-740340/HAY, seed, SOD

The Alabama Department of Transportation (ALDOT) East Central Region is requesting proposals through a Quick Quote solicitation for hay, seed, sod, mulch, feeds, and related items, with proposals due October 1, 2026. Vendors must be located within 20 miles of the ALDOT facility at 138 Highway 280, Alexander City, Alabama, and registered in Alabama Buys to participate electronically through the state procurement portal.

Vendors must provide a letter documenting the discount allowance for items supplied, with required discounts ranging from 5 to 10 percent. The contract term runs from October 1, 2026, through September 30, 2027, with provisions allowing annual renewal by written agreement for a total contract cost not to exceed $25,000 or a maximum time period of five years from the effective date.

Pricing is subject to cost realism and price reasonableness analysis at the discretion of the Chief Procurement Officer. The State reserves the right to request supplier qualifications including manufacturer's reseller authorization, professional licenses, and certificates of insurance after bid opening. Suppliers must be registered with the Alabama Secretary of State if they are foreign entities, comply with E-Verify employment verification requirements, maintain current sales tax registration, and provide a disclosure statement if the contract exceeds $25,000. The State of Alabama is exempt from sales tax, and suppliers must accept multiple forms of electronic payment at no additional cost. All contracts are governed by Alabama law with venue in Montgomery, Alabama.