3Com Group Switch Replacement

The Maryland State Archives is requesting proposals for replacement of six HPE Aruba Networking switches (model R8Q69A) and associated accessories under a Hardware Master Contract, with proposals due July 14, 2026 at 12:00 PM through eMMA. This solicitation is restricted to authorized Master Contractors previously selected under the Hardware and Associated Equipment and Services 2012 master contract (060B2490022) — only those contractors may bid.

The scope includes six HPE Aruba R8Q69A switches with warranty exchange services, power supplies, fan trays, rack mount kits, and cables. All equipment must be new and unused. Bidders must be authorized resellers for Hewlett Packard Enterprise and must provide manufacturer authorization documentation, MSRP screenshots, and estimated ship dates with their proposals. Delivery is scheduled by July 14, 2026.

Award is based primarily on price, with the agency recommending award to the responsive and responsible Master Contractor offering the most advantageous offer. The MBE goal for installation and training services is 0 percent. Submitted pricing must remain valid for at least 90 days following the bid due date.

Questions are due July 10, 2026 at 5:00 PM EDT to Toni Latimore at the Maryland State Archives in Annapolis. Master Contractors are prohibited from imposing restocking fees for items returned due to damage or incorrect shipment. Invoices must be submitted to dlfiscal_msa@maryland.gov and must comply with proper invoice requirements including contractor information, FEIN, invoice period, state-assigned contract and purchase order numbers, and itemized goods or services. An electronic transaction fee of 1% of total invoiced amount applies, payable within 45 calendar days of each reporting period to the Office of State Procurement; the fee must be incorporated into contract unit prices and cannot be passed through to end users or charged separately.