370000 - Morgan Co DHR Janitorial Services

The Alabama Department of Human Resources is soliciting bids for janitorial services at the Morgan County DHR facility located at 507 14th Street, Southeast Decatur, with bids due September 24, 2026 and a mandatory site visit on September 11, 2026 at 11:00 a.m. — failure to attend results in automatic bid rejection.

The scope encompasses nightly cleaning Monday through Friday from 3:00 p.m. to midnight, twice-weekly specialized restroom and stairway maintenance on Tuesday and Thursday, weekly deep cleaning on designated days, monthly services on the fourth Tuesday, and quarterly deep cleaning between Saturday 8:00 a.m. and Sunday 12:00 midnight. The supplier must provide all cleaning supplies and equipment except paper towels, tissue, hand soap, and trash liners, which DHR furnishes. The supplier is responsible for costs associated with lost keys and building rekeying. Bidders must supply three references from companies with equal or greater square footage and pass a stringent employee screening process including background checks for violent offenses, sex crimes, crimes against children or vulnerable populations, and equivalent offenses in other jurisdictions. All contractor employees require valid government-issued identification and must wear DHR-issued ID badges on premises.

The supplier must maintain $1,000,000 liability insurance per occurrence, with Alabama named as certificate holder, and Workers' Compensation Certificates required for firms with five or more employees. The contract runs for an initial 12-month term with options to extend for four additional 12-month periods, contingent on written approval from both parties no later than 30 days before expiration of each term. Award is made on an "all or none" basis to the lowest responsible bidder; the state may exclude bidders with negative past performance in the three years preceding solicitation. Sub-contracting is prohibited. Price escalation is permitted only when material or labor costs increase significantly through no fault of the supplier and must not exceed the Consumer Price Index for the same period, with documentation and written approval required; any price de-escalation must be passed to the state immediately. Questions are due September 18, 2026. Awarded suppliers must be fully registered and active in Alabama Buys, submit E-Verify documentation, and complete a Vendor Disclosure Statement upon notice of intent to award.