3525103 Fire Alarm Testing and Inspections

The State of North Carolina, specifically the Caswell Developmental Center within the Division of State Operated Healthcare Facilities located in Lee County, is seeking a qualified vendor for annual fire alarm testing and inspection services through Invitation for Bid (IFB) #35-25103. The procurement involves comprehensive testing and inspection of 2,190 fire alarm devices across residential and non-residential units, including 819 smoke detectors, 83 duct detectors, 216 heat detectors, 225 pull/key switches, 647 audio visuals, 149 door holders, and 51 remote annunciators. Vendors must be certified and licensed in North Carolina, comply with National Fire Protection Agency (NFPA) and North Carolina Department of Insurance (NCDOI) requirements, and adhere to healthcare facility vaccination and infection control protocols. The contract will have an initial term of three years, from September 10, 2025, to September 9, 2028, with work performed between 7:30 AM and 4:00 PM, Monday through Friday. A non-mandatory site visit is scheduled for June 13, 2025, at 10:00 AM, and sealed bids are due by June 20, 2025, at 1:00 PM. Vendors are required to provide all parts, labor, and materials, and must submit detailed inspection reports within seven business days of each visit.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors will be expected to provide pricing for annual testing and inspection at a fixed price for each of the three contract years, with the ability to demonstrate continuous improvement and potential readiness for post-award project review meetings. While specific budget ranges are not detailed in the provided documentation, the comprehensive nature of the testing across 2,190 devices suggests a significant contract value. The procurement appears to be open to qualified vendors who can meet the technical and procedural requirements for fire alarm system inspection in a healthcare facility setting. Successful vendors will need to demonstrate technical expertise, compliance with state and national safety standards, and the capability to provide thorough documentation of their inspection and testing activities. The contract includes provisions for transition assistance and ongoing service quality maintenance throughout the three-year term.