324902ph ADM Contract – FY26 Renewal – Smartsheet

The Ohio Department of Public Safety (ODPS) Administration is seeking competitive procurement for fourteen (14) SmartSheet Licenses across two primary organizational units: ten (10) licenses for ODPS Facilities and four (4) licenses for Emergency Medical Services. The procurement opportunity, identified as contract number 324902ph, is specifically targeting MBE (Minority Business Enterprise) dealers for software licensing. The contract period runs from January 7, 2026, through January 7, 2027, with potential for renewal up to twenty-four (24) months based on mutual agreement. An administrative account is included as a no-charge line item. The solicitation requires vendors to provide professional software licensing services, with the contractor expected to furnish necessary support staff, materials, and tools according to the detailed Scope of Work. Vendors must adhere to comprehensive data security and privacy requirements, including compliance with NIST 800-53 moderate level security baseline and mandatory annual SOC 2 Type 2 certifications. The proposal is due by November 21, 2025, with the posting date being November 6, 2025.

The contract specifically emphasizes opportunities for Minority Business Enterprise (MBE) dealers, indicating a potential set-aside or preference for disadvantaged business enterprises. The procurement includes strict independent contractor provisions, explicitly stating that neither the contractor nor its personnel will be considered employees or agents of ODPS or the State of Ohio. Compensation is subject to budget availability, with payments processed within thirty days of invoice receipt. The contract incorporates rigorous data security protocols, requiring encryption and data residency within the contiguous United States. While specific budget ranges are not explicitly detailed, the contract notes that compensation will not exceed the total amount specified for fiscal year 2026. The licensing procurement involves integration with existing SmartSheet technology platforms, requiring vendors to demonstrate compatibility and professional service capabilities. Contractors must also be prepared to manage all associated business expenses and comply with comprehensive security and privacy standards throughout the contract period.