32-12-6633 Body, Roll-Off, 4-Cubic Yard Dump

The California Department of Transportation, Division of Equipment, is soliciting bids on 100 roll-off dump bodies conforming to State Specification 80201-446-261, with bids due September 10, 2026 at 2:00 p.m. and public opening at 2:15 p.m. via conference call. This is a one-time acquisition on an "all or none" basis to the lowest responsive and responsible bidder.

All units must be new, latest-model in current production, and delivered as completely assembled working units. The delivery schedule requires the first production unit accepted no later than 150 calendar days after purchase order receipt, with the remaining units delivered at a rate of not fewer than eight units per 30-calendar-day period. The State reserves the right to purchase up to 50 percent additional units at bid prices within 180 days of award.

Pricing must be submitted via email on an all-inclusive, F.O.B. Destination, Freight Prepaid basis, with all sales tax included. No additional charges for delivery, drayage, freight, or packing will be paid unless itemized in the contract. Prices must remain fixed for a minimum of four months from purchase order issuance; escalation requests are permitted thereafter only if material costs increase by at least 1 percent and are supported by substantiating documentation. Payment will be processed weekly in blocks of minimum five units upon receipt and acceptance.

A three-phase inspection process is mandated: pre-completion inspection at Caltrans Division of Equipment headquarters in Sacramento, pre-delivery inspection at the vendor's facility (minimum five units), and final inspection at delivery destination. The successful vendor must provide a factory-authorized service representative at inspections and demonstrate all operations and functions. A one-year warranty covering parts and labor is required, commencing from the in-service date, with an in-shop warranty agreement at $250 per hour labor rate. Late delivery charges are assessed at $25 per unit per workday, not to exceed 25 percent of the total order value.

Bidders must be registered in Cal eProcure and provide a completed Payee Data Record (STD. 204) and mandatory certifications including Darfur Contracting Act, Iran Contracting Act, and California Civil Rights Laws compliance declarations. The last day to submit questions is September 1, 2026 before 4:00 p.m.