32-12-6569 Grinder, Asphalt, 50"-60" Cutter, with Conveyor

The California Department of Transportation (Caltrans), specifically the Division of Equipment, is conducting a one-time acquisition solicitation for four asphalt grinders with specific technical requirements. The procurement (IFB-32-12-6569) seeks diesel-powered road profilers/grinders featuring 50"-60" cutters, front-loading conveyors, four tracks, and a minimum 51" wide drum designed for road surface removal and profiling. Bidders must provide equipment that meets Tier 4 Final Federal EPA emissions requirements and hold CARB certification for California use. The solicitation requires delivery within 300 calendar days after purchase order receipt, with mandatory pre-delivery inspections to be conducted at an approved California facility. The bid submission deadline is March 4, 2025, with bids due before 2:00 PM and bid opening at 2:15 PM, with award to be made on an "all or none" basis to the lowest responsive and responsible bidder meeting all specified requirements.

The procurement includes provisions for small business preferences and Disabled Veteran Business Enterprise (DVBE) incentives, suggesting opportunities for diverse business participation. Pricing must be F.O.B. Destination with freight prepaid and no additional charges permitted. A 10% contingency amount may be added to the purchase order for potential state-requested options or unanticipated work. Late delivery penalties are structured at $300 per unit per workday, not exceeding 25% of the total order value. While specific budget ranges are not explicitly stated, the comprehensive technical specifications and multiple unit requirements indicate a potentially significant procurement value. The solicitation emphasizes strict compliance with technical specifications, emissions standards, and state-specific certification requirements, which may limit the pool of potential vendors to those with specialized equipment and manufacturing capabilities aligned with California's regulatory environment.