30850 - Delivery, Pickup, Storage, and Secure Climate Control for Ballot Boxes

The City of Cambridge, Massachusetts is soliciting bids for the delivery, pickup, storage, and secure climate control of ballot boxes. This procurement (Contract #30850) seeks a vendor capable of providing comprehensive logistics and environmental management services for election materials, specifically ballot boxes that require temperature and humidity regulation to maintain integrity and security. The vendor must demonstrate expertise in secure handling of sensitive election equipment, reliable delivery and pickup scheduling, appropriate storage facilities with climate control capabilities, and strict chain-of-custody protocols. Key deliverables include timely transportation of ballot boxes to designated locations, secure storage in climate-controlled environments, and reliable pickup services as needed. The evaluation criteria, while not exhaustively detailed in the available information, will likely prioritize vendor reliability, security measures, storage facility specifications, and cost-effectiveness. Interested bidders must submit proposals by April 9, 2026, with the posting date of March 19, 2026 allowing approximately three weeks for proposal preparation. The City of Cambridge strongly recommends that bids be mailed or delivered in advance of the due date and time, as late submissions will not be accepted, and parking at the submission location is limited.

The contract opportunity documentation does not explicitly specify set-aside designations for disadvantaged enterprises, minority-owned businesses, or other protected classifications, though such requirements may be detailed in the full request for proposals available through the City of Cambridge procurement portal at https://procurement.opengov.com/portal/cambridgema. No incumbent vendor information, existing infrastructure requirements, or specific budget ranges are provided in the summary information available. Prospective bidders should consult the complete bid documents on the Cambridge procurement website for comprehensive details regarding any applicable set-asides, technical specifications for climate control systems, security requirements, and the contract award value or estimated budget allocation for these essential election support services.