301-26-075 - Pesticide Treatments for Box Tree Moth

The Virginia Department of Agriculture and Consumer Services is soliciting bids through a Quick Quote competitive procurement to provide pesticide application services for box tree moth (Cydalima perspectalis) infestations on boxwood plants across Clarke County, Frederick County, Loudoun County, and the City of Winchester. As of February 2026, approximately 67 properties encompassing an estimated 1,015 boxwood plants have been confirmed as requiring treatment. The primary deliverable involves applying pesticide treatments once every 21 days during the treatment season from May 1 through October 30, with an estimated nine treatment events annually and approximately 24,665 gallons of pesticide product required for 2026. The selected supplier must provide all labor, materials, equipment, and pesticide products, submit weekly treatment records documenting date, site address, number of plants treated, pesticide product applied, and gallons applied, and maintain treatment throughout the contract period of May 1, 2026 through April 30, 2027, with four optional one-year renewal periods. Qualified bidders must possess a valid Pesticide Business License, employ staff holding Commercial Pesticide Applicator Certification in category 3A (Ornamental Pest Control) at time of bid submission, obtain a compliance agreement from VDACS's Office of Plant Industry Services, and maintain Commercial General Liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, plus Chemical Liability insurance of $100,000 per person and $300,000 per occurrence. Pricing will be evaluated on a per-gallon basis plus site visit fees for four active ingredients: bifenthrin, permethrin, Bacillus thuringiensis kurstaki, and spinosad, with award made to the lowest responsive and responsible bidder based on the lowest average cost per gallon for bifenthrin and permethrin. Questions are due April 8, 2026 at 2:00 PM EST, and completed bids must be submitted electronically through eVA by April 17, 2026 at 2:00 PM EST, with all bids remaining valid for 60 days following submission.

This procurement is exclusively set-aside for Department of Small Business and Supplier Diversity (DSBSD)-certified small businesses, restricting participation to vendors meeting this designation. No incumbent vendors or current contractors are referenced in the solicitation materials. Monthly invoicing will be processed based on actual work performed and submitted to VDACS Accounts Payable. The solicitation documents note that additional properties beyond the currently confirmed 67 may be identified and added to the scope of work as box tree moth infestations are discovered in the specified counties or surrounding areas, potentially expanding contract requirements. Specific award values or budget ranges are not provided in the available solicitation materials; however, the estimated scope of approximately 24,665 gallons of pesticide product annually provides a baseline for cost projections. The contact for this opportunity is Catherine Bobeau, VCO, VCA, Senior Contract Specialist, at 804-625-3963 or Catherine.bobeau@vdacs.virginia.gov.