301-26-057 Hoist Inspections, Preventive Maintenance and Repair Services

The Virginia Department of Agriculture and Consumer Services is soliciting bids to establish a term contract for overhead crane preventive maintenance, inspection, emergency, and repair services across five facilities with bids due June 23, 2026 at 2:00 p.m. EST. This solicitation is set-aside exclusively for Department of Small Business and Supplier Diversity (SBSD) registered micro vendors.

The scope covers six hoists across four Regional Animal Health Labs (Warrenton, Harrisonburg, Lynchburg, and Wytheville) and the Richmond Metrology Lab. Equipment includes Yale, CM, and Acco monorail hoists with 2- to 3-ton capacities. Services comprise annual inspections, preventive maintenance, standard and emergency technician service calls, and repair on a time-and-material basis. Emergency response is required within 24 hours of notification with on-site arrival within 2 to 4 hours. All parts must be original equipment manufacturer (OEM) with standard manufacturer warranties; services carry a minimum six-month warranty from invoice payment.

Qualified suppliers must demonstrate at least five years of experience in hoist and crane inspection, testing, preventive and remedial maintenance, and must have at least two mechanics meeting Crane Manufacturers Association of America (CMAA) training requirements. The pricing schedule requires hourly rates for annual inspections, preventive maintenance, standard service calls, emergency service calls, and travel rates for each of the five service locations.

The contract period runs from award through June 30, 2028, with three optional one-year renewal periods. Submission must be electronic through eVA with required appendices including authorization to conduct business in Virginia, vendor data sheet, and substitute W-9 form. Questions are due June 12, 2026 at 4:00 p.m. EST.