300 SP Mississinewa Lake Sludge RemovalBid Documents

The Indiana Department of Natural Resources (IDNR) is seeking a contractor to perform sludge removal services at Mississinewa Lake and Miami Recreational Campground, located approximately 8 miles southeast of Peru, Indiana. The Request for Quotation (RFQ #86336) solicits bids for removing sludge from seven vault toilets within the Miami Recreational Campground, two additional vault toilets outside the campground, and sludge holding tanks at the wastewater treatment plant. The estimated annual volume is 42,105 gallons, with an average of 600 gallons removed per vault toilet visit, typically scheduled twice per year in spring and mid-to-late summer. Responses must be submitted by email to jreeves@dnr.in.gov or mailed to the IDNR Purchasing office by Monday, January 5, 2026, at 10:00 AM EST. The contract will commence on January 15, 2026, or upon the state's last signature and extend through January 14, 2027, with potential renewals not exceeding four total years. Vendors must provide pricing on a per-gallon basis and are restricted to accessing the campground between 8:00 AM and 4:00 PM unless otherwise approved by the property manager.

The procurement includes mandatory diversity goals, requiring 8% participation for Minority Business Enterprises (MBEs), 11% for Women Business Enterprises (WBEs), and 3% for Indiana Veteran-Owned Small Business Enterprises (IVOSBs). Bidders must complete subcontractor commitment forms if claiming participation in these categories. Additional compliance requirements include drug-free workplace certification, employment eligibility verification through E-Verify, and adherence to various Indiana procurement preferences such as U.S. manufactured products, steel products, and Indiana business preferences. While no specific budget range is detailed, bidders must submit firm, inclusive unit pricing valid for thirty days following the response due date. Contractors must properly dispose of waste in accordance with state regulations and will coordinate with property managers Jordan Epp and Joe Savage. Although bidders are not required to be pre-registered with the Procurement Division, they must complete registration within five days if recommended for award. The contract emphasizes proper waste handling, environmental compliance, and support of diverse business participation.