300 LE District 2 HQ Trash RemovalBid Documents

The Indiana Department of Natural Resources (IDNR) Law Enforcement District 2 is seeking a contractor for trash removal and disposal services at its headquarters located at 1353 S. Governor's Drive in Columbia City, Wells County, Indiana. The procurement involves monthly pickup and disposal of a single 8 cubic yard container, totaling 12 pickups annually. The contract is set to commence on January 1, 2026, or from the date of the State's last signature, and will run through December 31, 2026, with potential renewals that could extend the total contract term up to four years. Bidders must submit pricing as a unit price per pickup multiplied by 12 months, with all charges inclusive. The solicitation requires contractors to specify their chosen landfill, including its address and contact information. Responses must be submitted by December 22, 2025, at 10:00 AM EDT, either via email to nrramsey@dnr.in.gov or by mail to Nicholas Ramsey at the Indiana Department of Natural Resources in Indianapolis. Quoted prices will remain valid for 30 calendar days after the response due date and cannot be altered after award.

The procurement includes specific set-aside and participation goals for minority and women-owned businesses, with targets of 8% minority participation, 11% women participation, and a 3% goal for Indiana Veteran Owned Small Business Enterprises (IVOSB). Bidders may claim various purchasing preferences, including U.S. Manufactured Product Preference, Indiana Business Preference, and Indiana Small Business Preference, provided appropriate documentation is submitted. The contract requires compliance with several certifications, including drug-free workplace verification, employment eligibility verification, non-collusion attestation, and telephone solicitation law compliance. While specific budget ranges are not explicitly stated, contractors will need to provide transparent pricing that includes both a fixed service fee and pass-through landfill or incinerator charges, which may be adjustable with written verification from the disposal site. Potential respondents must carefully review the solicitation documents and ensure all required certifications and documentation are included with their submission to be considered for award.