300 FW Port of Indiana Toilet CleaningBid Documents

The Indiana Department of Natural Resources is seeking a four-year contract for toilet pumping and cleaning services at the Port of Indiana Public Access Site located in Portage, Porter County. The solicitation (RFQ #0000086577) requires weekly cleaning of two pit and vault toilet stalls, with the vendor responsible for supplying all toilet paper and cleaning supplies. Additional service requirements include trash pickup and disposal for restroom facilities and grounds, as well as pumping of two pit toilets (750 gallons each). The contract is set to commence on February 15, 2026, or from the date of the State's last signature, and will run for four years. Bidders must submit their proposals by February 4, 2026, at 10:00 AM EDT, with submissions accepted via email to nrramsey@dnr.in.gov or fax to 317-972-3275. All quoted prices must remain valid for thirty calendar days after the response due date and include all applicable charges, fees, and shipping. Potential vendors must be prepared to provide on-call cleaning services estimated at three instances throughout the contract period.

The procurement opportunity includes several set-aside and participation goals for disadvantaged enterprises, specifically targeting Minority and Women's Business Enterprises (MWBE) with 8% minority and 11% women participation goals, and an Indiana Veteran-Owned Small Business Enterprise (IVOSB) participation goal of 3%. Respondents must comply with various statutory preferences, including U.S. Manufactured Product, Indiana Business, Indiana Manufactured, and Indiana Small Business preferences. Vendors are required to maintain compliance with Secretary of State registration, provide a drug-free workplace certification, verify employment eligibility through E-Verify, and adhere to all applicable federal, state, and local laws. While no specific budget range is explicitly stated, the contract allows for monthly billing based on unit pricing for services rendered. The State reserves the right to terminate the contract for convenience with thirty days' notice and may cancel the agreement if funding is not appropriated. Additionally, respondents must meet insurance requirements and comply with nondiscrimination, intellectual property defense, and ethics obligation regulations.