300 FW Hovey Lake FWA New 4-Yr Trash Pickup BidBid Documents

The Indiana Department of Natural Resources, through Porter County, is issuing a Request for Quotation (RFQ #0000087522) for a new four-year contract to provide bi-weekly trash removal services at Hovey Lake Fish & Wildlife Area located at 2045 Graddy Road, Mount Vernon, Indiana 47620. The procurement seeks a qualified vendor to deliver, maintain, and service one 6-yard dumpster on a bi-weekly basis throughout the contract period. Deliverables include provision of the dumpster unit, all maintenance and operational support, and consistent trash pickup services every other week. The contract will commence on July 1, 2026, or from the date of the last State signature, whichever is later, and will extend through June 30, 2030, or four years after the State's last signature, whichever is later, with the possibility of mutual renewal not exceeding four years total. Bidders must submit responses by May 20, 2026, at 10:00 AM EDT via email to Nicholas Ramsey at NRRamsey@dnr.gov or by fax to 317-972-3275, with all questions required to be submitted at least seven days prior to the response due date. Pricing must be quoted on a per-service basis for each of the four contract years with unit prices remaining firm and non-negotiable upon award, and all quoted prices must remain valid for thirty calendar days following the response deadline and be inclusive of all applicable charges, maintenance, and equipment provision.

This procurement includes participation goals for minority-owned businesses (8%), women-owned businesses (11%), and Indiana veteran-owned small businesses (3%), which respondents must address through completion of required preference claim forms and certifications. All bidders must comply with extensive state requirements including drug-free workplace certification, employment eligibility verification through E-Verify, nondiscrimination assurances, ethics obligations, and insurance requirements with general liability coverage maintaining minimum limits of $700,000 per person and $5,000,000 per occurrence. No incumbent contractor has been identified for this procurement, and no specific budget range or estimated award value has been disclosed in the solicitation documents. The State retains the right to terminate the agreement for convenience with thirty days' notice and may reject any bid that exceeds specifications or fails to comply with submission instructions. Responses exceeding $75,000 require manual signatures and are not acceptable by fax, and the solicitation does not indicate a bidders conference or mandatory site visit requirement.