300 FW Bodine Fish Hatchery Trout Egg PurchaseBid Documents

The Indiana Department of Natural Resources is procuring rainbow trout eyed eggs for the Bodine State Fish Hatchery through Request for Quotation (RFQ) #0000087239, a competitive solicitation open to qualified suppliers. The procurement seeks 100,000 disease-free diploid rainbow trout eggs annually for a new four-year contract commencing May 1, 2026, through April 30, 2030, with eggs required to arrive at the end of January or early February each year via overnight FedEx delivery to the hatchery located at 13200 Jefferson Boulevard in Mishawaka, Indiana. Qualified respondents must submit unit pricing for the annual egg delivery multiplied by four years, with all costs including shipping and handling incorporated into the quoted price; pricing must remain valid for thirty calendar days following the April 20, 2026, response due date of 10:00 AM EDT. All questions regarding the solicitation must be submitted to Nicholas Ramsey at nrramsey@dnr.in.gov at least seven days prior to the due date, with completed bid packages to be emailed or faxed to the same contact. Key evaluation criteria include compliance with state purchasing preferences for U.S. manufactured products, Indiana business preference, recycled content products, and small business considerations, along with completion of the Indiana Economic Impact Form (State Form 51778) and drug-free workplace certification. The contract includes provisions for termination for convenience with thirty days' notice and allows for potential renewal by mutual consent, though the total contract term cannot exceed four years.

This solicitation includes mandatory subcontractor participation goals of 8% for Minority Business Enterprise (MBE), 11% for Women Business Enterprise (WBE), and 3% for Indiana Veteran-Owned Small Business Enterprise (IVOSB) participation. Respondents must demonstrate Secretary of State registration where applicable and comply with comprehensive state contracting requirements, including E-Verify employment eligibility verification, nondiscrimination provisions, and specified insurance minimums of $700,000 per person/$5,000,000 per occurrence for commercial general liability. No incumbent vendor information or existing technology integration requirements are specified in the solicitation documents. The contract requires payment via electronic funds transfer thirty-five days in arrears and mandates record maintenance for three years post-contract, with the State reserving the right to reject any bid deviating from specifications without sufficient justification. While specific award values or budget ranges are not disclosed in the solicitation materials, bidders should anticipate that pricing will be evaluated as a critical factor in the award determination for this four-year contract opportunity.