300 FR Yellowwood Septic Pump & Removal 1-YrBid Documents

The Indiana Department of Natural Resources is soliciting bids via RFQ 0000088490 for septic and sludge pump removal and disposal services at Yellowwood State Forest and Morgan-Monroe State Forest, with responses due October 6, 2026 at 10:00 a.m. ET.

The scope covers an estimated 50,000 gallons per year from vault toilets and 10,000 gallons per year from septic tanks and dump stations across both forest locations. Service locations are Yellowwood State Forest (772 Yellowwood Lake Road, Nashville, IN 47448) and Morgan-Monroe State Forest (6220 Forest Road, Martinsville, IN 46151). Bidders must submit pricing on a per-gallon basis for each service category, with unit prices firm and not subject to change after award. All quoted prices must remain valid for thirty calendar days following the response due date and must be inclusive of all applicable charges.

The contract term runs October 15, 2026 through October 14, 2027, with optional renewal by mutual consent to a maximum combined term of four years. Responses exceeding $75,000 require manual signatures and cannot be submitted by facsimile.

The State offers purchasing preferences for U.S. Manufactured Product, Indiana Business, Indiana Manufactured, Small Business, and Indiana Veteran Owned Small Business; bidders claiming preferences must provide required documentation and certifications. Contractors must meet standard compliance requirements including drug-free workplace certification, employment eligibility verification via E-Verify, nondiscrimination, ethics obligations, and Secretary of State registration. The professional services contract template requires commercial general liability insurance ($700,000 per person, $5,000,000 per occurrence), automobile liability, errors and omissions, and cyber liability coverage, with the State named as additional insured.

Questions must be submitted to Nicholas Ramsey at nrramsey@dnr.in.gov at least seven days prior to the response due date. Completed bids must be emailed to Nicholas Ramsey or faxed to 317-972-3275, Attn: Nicholas Ramsey. Payment will be made in arrears via electronic funds transfer thirty-five days after invoice, consistent with Indiana state fiscal policies.