300 FR Jasper-Pulaski Trash, 2 Year Contract BidBid Documents

The Indiana Department of Natural Resources (DNR) is seeking a trash removal service contract for the Jasper-Pulaski Tree Nursery, located in Medaryville, Porter County, Indiana. The procurement involves a two-year contract for managing one four-cubic-yard dumpster that will be emptied bi-weekly at 15508 W. County Road 700 N. The contract is scheduled to commence on January 1, 2026, or from the date of the last State signature, with a potential duration of two years. Bidders must submit comprehensive pricing that includes both a fixed fee for container provision and waste removal, as well as a pass-through component for landfill or incinerator charges. Responses are due by Friday, December 5, 2025, at 10:00 AM EDT and can be submitted via email to nrramsey@dnr.in.gov or by mail to the Indianapolis address provided. Vendors must specify the exact landfill they will use, including its address and phone number, and provide written documentation for any future disposal rate changes. All pricing must be inclusive of applicable charges and remain valid for thirty calendar days after the response due date.

The solicitation includes specific set-aside goals for minority and women-owned businesses (MWBE) at 8% and 11% respectively, with an additional 3% goal for Indiana Veteran Owned Small Business Enterprises (IVOSB). Bidders must complete mandatory certifications, including drug-free workplace verification, employment eligibility through E-Verify, non-collusion certification, and compliance with ethical obligations under Indiana Code. Responses exceeding $75,000 require a manual signature, and electronic submissions through the supplier portal are not permitted. While bidders are not required to be pre-registered with the Procurement Division, they must complete registration within five business days of award notification or risk contract cancellation. The contract may be renewed by mutual consent, with a maximum total term of four years including all renewals. Although a specific budget range is not explicitly stated, the contract will be based on a monthly rate multiplied by 24 months to establish the total contract value.