30-270090-EIPD Janitorial Services - Waynesville

The North Carolina Department of Health and Human Services, Division of Employment and Independence for People with Disabilities is requesting bids for janitorial services at its Waynesville office under IFB 30-270090-EIPD, with bids due October 29, 2026 at 2:00 PM ET and a mandatory site visit on October 19 at 2:00 PM ET.

The scope covers comprehensive cleaning of a 2,764-square-foot single-story facility at 59 Haywood Office Park, Suite 1, Waynesville, NC 28785, consisting of seven offices, one conference room, five common areas, and two bathrooms. Services are scheduled for Wednesdays after 5:00 PM ET and Saturdays, encompassing daily, weekly, monthly, bi-annual, and annual tasks including trash removal, floor cleaning and waxing, carpet shampooing, window washing, restroom sanitization, and supply replenishment. The vendor must provide all consumable supplies — toilet paper, paper towels, hand soap, trash liners, air fresheners, and EPA-registered disinfectants — maintain Material Safety Data Sheets onsite, conduct annual criminal background checks on employees, and maintain commercial-quality equipment. A designated contract manager serves as the State's primary point of contact.

Pricing must be submitted as firm fixed costs for all services, supplies, and products as a single annual amount covering the 12-month service period, with separate line items for annually and bi-annually scheduled tasks. The initial contract term is one year from December 1, 2026 or the effective date, whichever is later, with the State holding options to renew for up to two additional one-year terms. Written questions are due October 21, 2026 at 2:00 PM ET; responses will be provided by October 23. Contract award is estimated for November 2026. All bids must be submitted electronically through the North Carolina eVP portal, and vendors must be registered in good standing with the North Carolina Secretary of State and hold a valid eVP vendor number.