30-270010-EIPD Janitorial Services - Marion

The North Carolina Department of Health and Human Services, Division of Employment and Independence for People with Disabilities is requesting bids for janitorial services at its Marion office located at 451 N. Main St., Suite 107, under IFB 30-270010-EIPD, with bids due August 12, 2026 at 2:00 PM ET and a mandatory site visit on July 30, 2026 at 1:00 PM ET.

The scope covers daily, weekly, bi-annual, and annual cleaning for a 9,390-square-foot single-story facility comprising 20 offices, one conference room, five common areas, three bathrooms, one computer room, and 50 windows. Services are scheduled for Tuesdays and Thursdays after 5:00 PM ET and Saturday or Sunday between 6:00 AM and 9:00 PM ET. The vendor must provide all supplies and equipment, including daily consumables (toilet paper, paper towels, anti-bacterial hand soap, trash liners), cleaning tools, EPA-registered disinfectants effective against bloodborne pathogens, air fresheners, and specialized annual tasks such as floor stripping and rewaxing, carpet shampooing, venetian blind cleaning, and restroom wall washing. Pricing must be firm fixed for all janitorial services, supplies, and products. Vendors must maintain current Material Safety Data Sheets on-site and complete North Carolina Secretary of State registration prior to contract execution.

The initial contract term is one year beginning September 1, 2026, or upon final execution, whichever is later, with the State retaining renewal options for up to two additional one-year terms, requiring five days' notice before each term's end. Award will be based on lowest responsive bid meeting specifications, with past performance and total cost to the State as primary evaluation criteria. The State reserves the right to require background checks at vendor expense and to remove personnel deemed unsatisfactory. Written questions are due July 31, 2026 at 4:00 PM ET. Contract award is anticipated in August 2026. If the contract is not renewed or is canceled, the vendor must provide transition assistance for up to three months.