30-270008-EIPD Janitorial Services - Waynesville

The North Carolina Department of Health and Human Services, Division of Employment and Independence for People with Disabilities (DEIPD), is requesting bids for janitorial services at its Waynesville office under IFB 30-270008-EIPD, with bids due September 10, 2026 at 2:00 PM ET and a mandatory site visit on September 1, 2026 at 10:00 AM ET.

The scope covers daily, weekly, monthly, and annual janitorial cleaning of a 2,764 square-foot single-story facility containing seven offices, one conference room, five common areas, and two bathrooms. Services are scheduled for Wednesdays after 5:00 PM ET and Saturdays. The deliverable includes all consumable supplies — toilet tissue, paper towels, hand soap, cleaning chemicals, trash liners, and air fresheners — with all disinfectants EPA-registered and approved per the EPA's Topic D List. Annual and bi-annual tasks include floor stripping and waxing, carpet shampooing, venetian blind washing, and restroom wall cleaning. The vendor must furnish all equipment, maintain Material Safety Data Sheets onsite, and provide emergency contact information. Background checks on employees and E-Verify compliance are mandatory. No subcontracting is permitted without prior written state approval.

The initial contract term is one year beginning October 1, 2026, or upon final contract execution, whichever is later, with the vendor required to commence work within five business days of the effective date. The State retains the option to renew for up to two additional one-year terms at its sole discretion, with notice required no later than five days before the end of each term.

Award will be based on responsive bids offering the lowest price meeting specifications, with past performance and total cost to the State as primary evaluation criteria. Written questions are due September 2, 2026 at 4:00 PM ET. Contract award is anticipated in September 2026. Invoices will not be paid until inspection and acceptance of services are completed.