30-26234-EIPD Janitorial Services - Asheboro

The State of North Carolina, Department of Health and Human Services, Office of Procurement, Contracts and Grants, is soliciting competitive sealed bids through an Invitation for Bid (IFB) process to procure janitorial services for the Division of Employment and Independence for People with Disabilities office located at 958 South Park Street, Asheboro, NC 27203. The scope of work encompasses daily, weekly, monthly, bi-annual, and annual cleaning services for a 2,200 square-foot single-floor facility containing seven offices, one conference room, one kitchen, three bathrooms, and common areas with 95% carpeted flooring, with service delivery scheduled Monday through Friday from 5:00 PM to 8:00 PM. The selected vendor must furnish all cleaning supplies, equipment, materials, trash liners, anti-bacterial soap, toilet paper, paper towels, and air fresheners, ensuring all disinfectants are EPA-registered and effective against bloodborne pathogens. Required qualifications include North Carolina Secretary of State registration, financial stability, three customer references for similar services, commitment to conduct criminal background checks on employees, and completion of a vendor questionnaire addressing service scheduling, emergency on-call capabilities, years of janitorial experience, and annual background check commitments. The State will evaluate and award the contract to the responsive bidder offering the lowest price that meets all specifications, with consideration given to past performance, relations with citizens and employees, and total cost to the State. A mandatory pre-bid site visit is scheduled for April 10, 2026, at 11:00 AM ET, written questions are due by April 14, 2026, at 2:00 PM ET, and sealed bids must be submitted electronically through the Ariba Sourcing Tool by April 22, 2026, at 2:00 PM ET, with contract award anticipated in May 2026. The initial contract term is one year beginning June 1, 2026, or upon final contract execution, with two optional one-year renewal terms at the State's discretion, and the vendor must commence work within ten business days of the effective date.

No set-aside designations or restrictions limiting eligible respondents to specific enterprise categories or disadvantaged business enterprises are identified in the procurement documentation. The solicitation does not reference any incumbent vendors, current contractors, or existing service providers. The vendor must comply with all federal, state, and local laws, including E-Verify work authorization requirements for employees, and maintain current Material Safety Data Sheets onsite. No specific award value or budget range is disclosed in the available procurement documentation; pricing shall be submitted by bidders on Attachment A and represents the total annual cost for all services, supplies, and equipment necessary to complete the janitorial work as specified.