3 - Polaris Snowmobiles RMK Khaos Matryx 155" Track

The Michigan Department of Natural Resources Law Enforcement Division issued a Request for Proposal on June 23, 2022, for the procurement of three Polaris Khaos Matrix RMK 850 Patriot 155" Track snowmobiles with specified accessories, to be delivered to Cynergy Wireless Products in Troy, Michigan. Bidders may propose the exact specifications listed, comparable alternate Polaris models, or alternate brand snowmobiles meeting or exceeding stated specifications. All contract activities must be completed within 60 business days from receipt of order, with delivery expected within 90 calendar days F.O.B. destination. The State reserves the right to award to multiple vendors and will evaluate proposals based on mandatory minimum requirements including vendor qualifications, statement of work compliance, and pricing, with all delivery costs included in firm pricing for the entire contract term. The question deadline was July 5, 2022, and proposals are due by 3:00 p.m. EST on July 15, 2022, with an anticipated contract start date of August 1, 2022. Bidders are not required to propose all three units and may submit proposals for any number of available units. The State will make payment by Electronic Funds Transfer only, with undisputed invoices payable within 45 days of receipt, and liquidated damages of $5,000 plus $1,000 per day apply for late or improper completion.

The RFP contains no identified set-asides or restrictions limiting participation based on disadvantaged enterprise status or organization type. Insurance requirements include Commercial General Liability with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, along with additional coverage for automobile liability, workers' compensation, and umbrella liability insurance. The contract includes standard federal provisions applicable to federally-funded acquisitions, including compliance with the Davis-Bacon Act, Clean Air Act, Federal Water Pollution Control Act, and Byrd Anti-Lobbying Amendment requirements where applicable. All proposals become public record upon receipt, though bidders may request confidential treatment for trade secrets and proprietary information through the required Confidential Treatment Form. No incumbent vendors or budget range was specified in the available documentation. The State is not obligated to accept the lowest price proposal and may consider total cost of ownership factors and economic impact to Michigan in making award determinations.