27NEE061G Heating Oil

The Town of Needham, Massachusetts is requesting sealed bids for Number 2 heating oil supply and delivery to municipal facilities under IFB 27NEE061G, with bids due October 2, 2026 at 11:00 a.m. and a target award date of October 16, 2026.

The scope covers an estimated annual requirement of 29,500 gallons based on four-year average consumption, delivered to two primary facilities: Daley Building (5,545 gallons average) and Hillside School (24,047 gallons average). Two locations receive automatic delivery service; others operate on call-to-order. The contractor must comply with ASTM D-396 specifications, provide quality control testing, maintain 24-hour emergency dispatch service, and guarantee delivery within 24 hours for normal requests and 48 hours for holidays and weekends. The contractor's location must be within a 25-mile radius of Needham. Spill prevention plans and all required insurances are mandatory.

Bidders must submit sealed pricing on a per-gallon basis for both truckload (TL) and less-than-truckload (LTL) delivery options, with bids structured as either fixed price (flat rate F.O.B. destination inclusive of all product costs, freight, and federal and state fees) or variable price (margin and freight charge added to the average wholesale Boston Price published daily in the Journal of Commerce). All taxes and fees must be included in the quoted price; the Town is tax-exempt. Prompt payment discounts are optional but desired. Payment terms are net 30 days after Department of Public Works invoice receipt.

The contract duration is one to two years depending on the option selected by the Town. No bid bond, performance bond, or payment bond is required. The incumbent contractor is Devaney Energy, Inc. of Newton, Massachusetts. Written questions are due by 11:00 a.m. on September 22, 2026. Bids will be publicly opened at approximately 11:05 a.m. on October 2, 2026 at Needham Town Hall. No informational bidder's conference is scheduled.