27DPW119G - Winter De-Icing Liquids

The Town of Needham Department of Public Works is requesting bids on winter de-icing liquids through a cooperative procurement vehicle involving 26 Massachusetts municipalities, with sealed bids due October 15, 2026 at 1:00 PM and written questions due October 5 at 5:00 PM.

The cooperative includes Belmont, Billerica, Bolton, Brookline, Burlington, Cambridge, Dedham, East Bridgewater, Fitchburg, Franklin, Haverford, Lexington, Lynn, Marlborough, Milton, Natick, Needham, Newton, Plymouth, Sherborn, Wakefield, Waltham, Watertown, Wellesley, Westford, and Westminster. The solicitation covers six product categories: organic-based de-icer with no chlorides for direct liquid application or blending (Item 1); organic-based de-icer with no chlorides for blending (Item 2); organic-based de-icer with magnesium chloride blended (Item 3); salt brine blended with organic-based de-icer (Item 4); liquid calcium chloride (Item 5); and liquid magnesium chloride (Item 6).

Estimated total purchases across the contract period are approximately 460,500 gallons, with individual municipal purchases varying. The Town reserves the right to award up to six separate contracts, one per item, based on the lowest responsive and responsible bid per gallon for bulk delivery quantities with a minimum of 3,000 gallons. Bidders must demonstrate a minimum of five continuous years in business and provide contact information for five similar contracts performed satisfactorily for Massachusetts customers within the last five years.

Bid pricing must be submitted as a net unit price per gallon for delivered product, inclusive of freight, transportation, and containers, F.O.B. destination. All prices must remain firm for the contract duration; no fuel surcharge or economic adjustments are permitted. Awarded bidders must provide proof of insurance naming the Town as an additional insured. Deliveries must be completed within five business days of order receipt outside extreme weather circumstances. The contract term commences upon execution and ends October 31, 2027. Anticipated award is November 2026. Bids should be submitted to the Administration Office of the Department of Public Works, 500 Dedham Avenue, Needham, MA 02492.