27DPW101D Design Services for NHS HVAC Roof Upgrades

The Town of Needham, Massachusetts Department of Public Works is requesting qualifications for design services for rooftop unit and roof replacement at Needham High School under RFQ 27DPW101D, with qualifications due September 17, 2026 at 11:00 a.m. The project carries established MBE participation goals of 6.6% and WBE participation goals of 15% for design contracts.

The scope spans a feasibility study and comprehensive design services including schematic design options, design development, construction documents, bidding support, and construction administration across three phases. Phase I (Schematic Design and Options Evaluation) concludes by February 2027; Phase II and III timelines follow. The design team must be led by a mechanical engineer and include architects, structural engineers, electrical and plumbing engineers, fire protection specialists, roofing specialists, acoustical engineers, and cost estimators.

Phase I basic services and expenses shall not exceed $150,000, with design fees for subsequent phases to be negotiated based on the selected option. The Town is exempt from federal and state sales and use taxes and should not be included in proposals.

Selection criteria emphasize demonstrated experience with similar RTU and roof replacement studies in school buildings within the past ten years, past performance on mechanical and energy efficiency upgrades, current workload and capacity to meet project timelines, financial stability, qualifications of key personnel and consultants, geographical proximity to the project site, client references, and ability to meet diversity goals.

Submissions must include one original and one electronic copy of qualifications: cover letter (maximum two pages), completed DCAMM Designer Application Form, professional liability insurance evidence, preliminary work plan (maximum two double-sided pages), certificates of non-collusion and compliance with Massachusetts tax laws, and MBE/WBE participation certifications if applicable. Rate sheets may be submitted in a separate sealed envelope. An optional pre-proposal briefing is scheduled for September 3, 2026 at 11:00 a.m. at Needham High School. Designer interviews for shortlisted candidates are tentatively scheduled for October 1, 2026, with authorization to proceed anticipated by October 7, 2026. The Town reserves the right to reject any or all qualifications and will not award the contract until approved by Town Counsel.