272706 - CHR Folders - Coffee Co Health Dept

Coffee County Health Department is soliciting responses for CHR Folders through Alabama's Quick Quote process, with responses due October 19, 2026. The solicitation is governed by the Standard Terms and Conditions for Quick Quotes issued by the State of Alabama Office of the Chief Procurement Officer.

Responses must be submitted electronically through Alabama Buys. Suppliers must be registered in the platform and acknowledge receipt of the solicitation and all amendments; certify compliance with all terms and conditions; and affirm no collusion or bid-rigging activity. All inquiries must be submitted online through the Supplier Portal.

The contract resulting from this solicitation may be renewed annually by written agreement of both parties, with a total contract cost not to exceed $25,000 over a maximum term of five years from the effective date. The State of Alabama reserves discretion to conduct cost realism and price reasonableness analysis on any or all bids. Price escalation requests may be considered during contract performance if material, labor, or other cost components increase significantly through no fault of the supplier, provided that proposed increases do not exceed industry-specific or Consumer Price Index increases and are limited to a maximum of 5 percent of annual contract cost. All price increases require written approval from both parties and cannot exceed the $25,000 not-to-exceed total.

Suppliers must accept multiple forms of electronic payment, including state-issued credit cards, P-cards, and EFT transfers, at no additional cost to the State. Foreign entities must register with the Alabama Secretary of State before transacting business in the state. Suppliers with one or more employees within Alabama must provide E-Verify enrollment documentation within five calendar days of notification, or their bid will be rejected. The State is exempt from sales tax pursuant to Section 40-23-4(a)(11) of the Code of Alabama 1975.