272385 - Janitorial Service - St. Clair Co Health Dept - Ashville

The St. Clair County Health Department in Ashville, Alabama is requesting proposals for janitorial services via Quick Quote, with proposals due September 24, 2026 and a mandatory site visit on September 17, 2026 at 10:00 a.m. Attendance at the site visit is a qualification requirement — prospective bidders must familiarize themselves with the facility layout, square footage, and cleaning protocols to be eligible for award consideration.

Suppliers must be registered in Alabama Buys and submit responses electronically through that platform. E-Verify enrollment is mandatory prior to award if the bidder employs one or more employees within Alabama, with documentation required within five calendar days of notification. Suppliers must be registered, collecting, and remitting Alabama state and local sales, use, and lease taxes on taxable sales and leases into Alabama. The State is exempt from sales tax and will furnish an exemption letter upon request.

The contract scope encompasses comprehensive janitorial and cleaning services for the health department facility, including detailed cleaning standards, service frequencies, and performance expectations tailored to a health-department environment with specialized cleaning needs.

The total contract cost does not exceed $25,000, inclusive of the original agreement and any subsequent renewals, for a maximum contract term of five years from the effective date. The contract may be renewed annually by written agreement of both parties. Any price escalation requests during performance must be justified with documentation and cannot exceed 5% of the annual contract cost or increases in industry-specific or Consumer Price Index figures. The State reserves the right to conduct cost realism and price reasonableness analysis on all bids. For contracts not exceeding $25,000, a Disclosure Statement is not required unless the contract is awarded and then exceeds the threshold, in which case it must be submitted within ten days of award.