272353 - Janitorial Services/Floor Care - Pike Co Health Dept

Pike County Health Department is requesting janitorial services and floor care under a quick quote from the State of Alabama Office of the Chief Procurement Officer, with proposals due September 22, 2026 and a mandatory site visit required prior to bid submission.

Suppliers must be registered in Alabama Buys and submit responses electronically through that platform. All suppliers must comply with Alabama's sales and use tax registration requirements, E-Verify immigration law verification (with documentation required within five calendar days of notification), and non-collusion certifications. Foreign entities must register with the Alabama Secretary of State before transacting business in the state.

The scope encompasses nightly cleaning of offices, conference rooms, restrooms, lobbies, entrances, corridors, and patios, including wastebasket emptying, carpet vacuuming, dust and damp mopping, drinking fountain disinfection, and building security. Twice-weekly services include dusting, fingerprint and handprint removal, wet mopping with spot waxing, fixture polishing, and stairwell maintenance. Monthly duties cover chair and base dusting, telephone sanitizing, windowsill cleaning, and upholstered furniture vacuuming. Semi-annual or quarterly services include floor stripping and waxing, carpet shampooing or steam cleaning, light and window cleaning, and baseboard cleaning, with heavy traffic areas requiring quarterly waxing and carpet cleaning. The contractor must designate a supervisor at the location for quality assurance, maintain a current employee roster, complete daily sign-in/out and cleaning checklists, provide a cleaning products and equipment list, and is prohibited from subcontracting. The state furnishes paper products and hand soap; the contractor restocks dispensers and is liable for lost or stolen keys and rekeying costs.

The total contract cost does not exceed $25,000 including the original term and any annual renewals, with a maximum five-year term. The contract may be renewed annually by written agreement. Price escalation requests may be considered if justified and supported by documentation, provided increases do not exceed 5% of annual contract cost or industry-specific price indices. The State reserves the right to cancel for convenience with reasonable notice.