272349 - Janitorial Services/Floor Care - Henry Co Health Dept

Henry County Health Department is requesting quotes for janitorial services and floor care under Alabama's Quick Quote vehicle, with proposals due September 23, 2026 and a mandatory site visit required before submission.

Suppliers must be registered in Alabama Buys and submit responses electronically through the Supplier Portal. Inquiries must also be submitted online to maintain a record of communications. The solicitation requires compliance with Alabama state and local sales tax registration, E-Verify enrollment, and disclosure statements (from the awarded supplier only, within ten days of award).

The scope encompasses janitorial services and floor care at the Henry County Health Department facility, with detailed specifications covering flooring types, cleaning methods by surface, equipment requirements, cleaning frequencies, product acceptability by floor type, safety requirements, and inspection criteria for quality evaluation. The mandatory site visit allows bidders to assess facility conditions, measure square footage, and identify site-specific challenges. Specifications are contained in Henry-Janitorial-Floor_Specs.pdf.

The total contract cost may not exceed $25,000 across the original agreement and all subsequent renewals, or for a total time period of five years from the effective date, whichever comes first. Any resulting contract may be renewed annually by written agreement of both parties. The State of Alabama is exempt from paying sales tax and reserves the right to conduct cost realism and price reasonableness analysis. Justified price escalation requests for material and labor increases are permitted, not to exceed increases in industry-specific price indices or the Consumer Price Index, with maximum approved increases of five percent of annual contract cost. Contracts are governed by Alabama law with exclusive venue in Montgomery, and the State reserves the right to cancel for convenience and maintains sovereign immunity with no indemnification of suppliers.