27000010 LiDAR & Geospatial Data Acquisition RFP

The City of Midland, Texas Information Technology Services Department – GIS Division is requesting proposals for LiDAR QL1 topographic capture, impervious surface mapping, and data layers services covering 390 square miles of the city's acquisition boundary, with proposals due October 28, 2026.

Vendors must demonstrate minimum five years of experience conducting airborne LiDAR campaigns for municipal or government clients, with proven delivery of USGS QL1 products, ASPRS advanced classification capability, parcel-level impervious surface attribution experience, and in-house processing capability. All work must conform to USGS Lidar Base Specification Version 2.1, with mandatory 8 points per square meter density, 10 centimeter vertical accuracy (RMSEz), Texas State Plane Central Zone coordinates (NAD83 2011) with NAVD88 vertical datum, and strict data schema compliance for integration into ArcGIS Enterprise and SQL Server 2019 SDE Geodatabase. Deliverables include classified LiDAR point cloud data, Digital Elevation Models (DEM), Digital Surface Models (DSM), 1-foot contours, and impervious surface mapping for 67,455 city parcels.

The initial contract term covers all work from Notice to Proceed through final delivery and acceptance, expected within twelve months of Notice to Proceed, subject to weather conditions and City review timelines. LiDAR acquisition is targeted for the November 2026 through March 2027 leaf-off window. This is a one-time capital purchase with no recurring subscription fees, platform fees, or data licensing fees permitted. Offerors must submit itemized unit pricing using the provided RFP cost summary.

Evaluation criteria weight technical compliance and quality level adherence at 40%, total cost of ownership with pricing clarity at 30%, delivery schedule and project staffing at 15%, warranty and support plans at 10%, and references and past performance at 5%. Financial statements for the two most recent fiscal years and minimum three comparable municipal references within the last five years are required. Written clarifications must be requested by October 21, 2026. Vendor interviews and product demonstrations are anticipated for the week of November 9, 2026, with Best and Final Offer potentially requested by November 13. Contract award is anticipated for December 15, 2026, with Notice to Proceed on December 16. Addendum 1, issued September 18, 2026, clarifies that shapefiles for the area of interest are available in the Bonfire solicitation platform.