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The State of Idaho, specifically the Office of Information Technology Services (ITS) through the Division of Purchasing (DOP), is seeking quotes for an annual subscription to Phone Provisioning Management Software (PPMS) for Latah County. The procurement aims to acquire an off-the-shelf, on-premise provisioning management software capable of automating deployment of Cisco, Webex, and Teams services and applications. The software must be able to configure and deploy large volumes of voice solutions sustainably, with an estimated requirement of 3,662 user licenses per year over an initial three-year contract term. Vendors can propose Akkadian software or an equivalent solution, with equivalent offerings required to include implementation and migration services. The solicitation requires vendors to provide a fully burdened total cost per user license, with options for high availability subscription licenses, hub subscriptions, and remote deployment services. Quotes are due by May 31, 2024, with the contract to be awarded to the responsive and responsible vendor offering the lowest total cost, and the software must be deliverable within three business days of order.

The solicitation does not specify explicit set-aside designations or restrictions on respondent types. Insurance requirements are detailed, mandating contractors maintain commercial general liability, commercial automobile liability, and workers compensation insurance, with the State of Idaho and its divisions to be named as additional insured parties. Acceptable insurance carriers must be rated A-VII or better, and policies must remain in force throughout the contract term. While no specific incumbent vendors are mentioned, the procurement allows for both brand-specific (Akkadian) and equivalent solutions, providing flexibility for vendors. The contract includes provisions for potential four one-year renewals after the initial three-year term, with pricing allowed to be adjusted twice annually subject to ITS approval. Though a precise budget range is not specified, the scale of 3,662 annual user licenses suggests a significant potential contract value for the selected vendor.