27-17-DPS Snow Hauling

The City of Salem, Massachusetts Purchasing Department is requesting bids for snow hauling services under IFB 27-17-DPS, with bids due November 2, 2026 at 11:00 a.m. The City intends to award contracts to multiple responsible and eligible bidders.

The scope is snow hauling operations using 10-wheel dump trucks or triaxle vehicles during the 2026–2027 season (November 2, 2026 through May 1, 2027). Contractors must submit competitive hourly rates for each vehicle type; rates are fixed throughout the contract period with no fuel adjustment surcharges permitted. Billing is calculated to the nearest quarter hour with one 15-minute break allowed per four-hour work period. All equipment must pass inspection by the Office of Central Motors at the Public Services Garage by November 13, 2026; work will not be assigned until inspection is complete.

Contractors must maintain comprehensive automotive liability insurance with minimum coverage of $100,000 per person and $300,000 per accident for bodily injury, plus $300,000 for property damage, and workers' compensation insurance as required by Massachusetts law. Availability is required 24/7 including holidays. The City issues cell phones with GPS tracking that must remain operational throughout storm events; GPS data takes precedence over invoiced hours in billing disputes, and failure to maintain GPS functionality results in immediate contract termination and forfeiture of payment for that storm event.

Required submissions include a cover sheet, non-collusion and tax-compliance certifications, corporate authorization (if applicable), certificate of insurance, W-9, and an equipment form with vehicle specifications. Invoices must be submitted within 48 hours of hauling completion. The City may terminate the contract immediately upon verbal and written notice for inadequate performance, use of drugs or alcohol, invalid driver's license, or discourteous behavior. The City reserves the right to reject any or all bids.