27-007 RFQ Snow and Ice Removal Klamath Falls WSO

The Oregon Employment Department is requesting quotations for snow and ice removal services at its WorkSource location in Klamath Falls, 801 Oak Avenue, with quotations due October 1, 2026 at 10:00 AM Pacific Time. A mandatory pre-bid conference is scheduled for September 17, 2026 at 1:30 PM via Microsoft Teams, and a mandatory site visit is scheduled for September 25, 2026 at 11:00 AM at the Klamath Falls location.

The scope covers snow and ice removal from parking lots and sidewalks to maintain safe operation and transit at the facility. Services must comply with Klamath Falls Ordinance 11-11, including monitoring four-day weather forecasts, performing snow removal prior to 7:00 AM Monday through Friday, maintaining sidewalks and parking lots free of snow when depth exceeds 1.5 inches, applying green-certified de-icing products (salt products and corrosive de-icers are prohibited), and removing snow buildup near curbs and parking wheel stops. The contractor must be licensed in Oregon, maintain all required insurance and certifications, provide all materials necessary for service performance, and submit Safety Data Sheets for de-icing products. Each visit requires check-in and check-out with the OED Contract Administrator (Christian Hargrove, Senior Construction Project Manager). Services are needed during winter months from November through March.

Pricing must be submitted on the provided pricing sheet with rates quoted for hourly labor per person, snow plow visits, de-icing per pound, base charges per trip, materials at cost plus up to 20% markup, and equipment fees at cost. Prices must be held firm for 30 days. All invoices must be submitted on a time and materials basis with detailed documentation including inspection reports and before/after photos. The Agency reserves the sole discretion to reject all offers, cancel the RFQ, and award based on best value considering price, experience, features offered, quality, delivery, and timeliness.