27-0022 Preservation and Restoration of the General Hugh Mercer Monument

The City of Fredericksburg is requesting quotations for professional conservation, preservation, and restoration services for the General Hugh Mercer Monument, a bronze statue and stone base erected in 1906, with quotations due September 21, 2026. Work must comply with American Institute for Conservation (AIC) guidelines and the Secretary of the Interior's Standards for the Treatment of Historic Properties—the central scope qualifier.

The project encompasses four phases: pre-treatment assessment and documentation, bronze statue restoration, stone base restoration, and final documentation with a maintenance plan. All work must be supervised and performed by a Professional Associate, Professional Stone Carvers Guild Practitioner, or Fellow of the American Institute for Conservation specializing in objects or architectural conservation. Conservation protocols strictly prohibit abrasive blasting, acidic cleaners, and damaging power tools.

Quoters must submit itemized costs for three deliverables: pre-treatment condition report and test results, completed monument restoration, and final treatment report with maintenance plan. No specific budget is stated. The contract period runs from award through December 1, 2026, with work performed at the monument site in Fredericksburg.

Evaluation criteria are methodology (30 points), qualifications and experience (30 points), references (20 points), and price (20 points), with award to the responsible contractor offering best value to the City. An optional pre-proposal meeting is scheduled for September 8, 2026, at 11:00 a.m. ET at the monument site. Written questions are due September 11, 2026, at 4:00 p.m. EST. Quotations must be submitted electronically by September 21, 2026, at 4:00 p.m. ET to Josh McCormack and Rachel Jones.

Required insurance includes workers' compensation, employer's liability of $100,000, commercial general liability of $1,000,000 per occurrence / $2,000,000 aggregate, and professional liability of $1,000,000 per wrongful act / $2,000,000 annual aggregate. All materials, methods, and work product become City property upon completion. The City reserves the right to terminate for any reason upon 30 days' notice.