26YS0006 - *SB-MB Only* - Biohazardous Medical Waste Removal Services

The California Department of Veterans Affairs (CalVet) is soliciting quotes for biohazardous medical waste removal services at the Veterans Home of California in Yountville, located at 100 California Drive, Yountville, California 94599, serving Napa County and Napa City jurisdictions. The contractor must provide comprehensive biohazardous waste collection, transportation, and disposal services including pathological waste, sharps, pharmaceutical waste, chemotherapeutic waste, and RCRA hazardous pharmaceutical waste. Services shall be delivered four times monthly on a weekly basis during business hours (8:00 a.m. to 4:00 p.m., Monday through Friday), with scheduled pickups for four waste categories (estimated at 157 pickups over the contract term) and emergency pickup services within 24 hours of request (estimated 20 pickups). The contractor must supply collection containers in five specified sizes and types, maintain all required California licenses and permits including DTSC Hazardous Waste Transporter Registration, CDPH Medical Waste Transporter Authorization, city/county business license, DMV Motor Carrier Permit, DFA Weigh Master License, and proof of satisfactory CHP BIT Program rating, and comply with all federal and state regulations including HSC Sections 117600-118360 and CFR Title 49. Pricing is structured on a per-pound basis for scheduled pickups with separate emergency pickup fees and per-container costs detailed in the Rate Sheet. A mandatory walkthrough is scheduled for April 30, 2026, at 1:00 PM (exemption available for vendors who attended within the past 30 days), questions must be submitted by May 4, 2026, at 5:00 PM with responses posted by May 7, 2026, and proposals are due May 11, 2026, at 5:00 PM via email to Mohammad.Sharif@calvet.ca.gov. Award will be made to the lowest responsive responsible quote in accordance with Government Code 14838.5, with the contract term running from July 1, 2026, or upon approval (whichever is later) through June 30, 2029.

This solicitation is designated as a Small Business/Microbusiness (SB-MB) only set-aside, restricting participation to California Small Businesses and Micro Businesses certified by the Department of General Services; in the event of a tie between a certified small business and a certified disabled veteran-owned small business, the contract must be awarded to the disabled veteran-owned small business. Proposers must submit extensive required documentation including a completed Bid Rate Sheet, Payee Data Record (STD 204), Contractor Certification Clauses, Bidder Declaration, Disabled Veteran Business Enterprise Declaration, Commercially Useful Function Certification, Darfur Contracting Act Certification, proof of required licenses and certifications, and a sample invoice; proposers must also disclose any use of Generative Artificial Intelligence that materially impacts contract performance or state systems. The contractor must maintain insurance coverage including Commercial General Liability ($1,000,000 minimum), Automobile Liability ($1,000,000 minimum with MCS90 endorsement), and Pollution Liability/Environmental Impairment Liability ($1,000,000 minimum). Monthly invoices shall be submitted in arrears to the CalVet Accounting Office and Veterans Home Contract Manager, contingent upon receipt of approved invoices and required documentation including medical waste tracking manifests, certificates of disposal, detailed waste reports, quarterly usage reports, semi-annual incinerator ash analysis reports, annual usage reports, and annual treatment-disposal facility reports. No specific incumbent vendor or budget amount is disclosed in the solicitation materials; however, the total agreement amount will be calculated by multiplying estimated quantities by proposed unit rates and will serve as the basis for award determination. There is no protest right available for this solicitation method, and costs incurred in developing quotes are the proposer's responsibility.