26WS0010 - Temporary/Relief Physician/Surgeon and Chief Medical Officer Services

The California Department of Veterans Affairs seeks qualified vendors to provide temporary and relief Physician/Surgeon and Chief Medical Officer Services at the Veterans Home of California at West Los Angeles through Invitation for Bid (IFB) 26WS0010. The contractor shall provide on-site medical services on an as-needed basis to fill temporary vacancies, substitute for full-time employees on extended leave, and maintain appropriate staffing levels when civil service staff are unavailable, including direct medical care in ambulatory care clinics, skilled nursing facilities, and residential care facilities for the elderly. Deliverables include patient assessments, treatment plans, supervision of nurse practitioners, participation in medical staff meetings, completion of medical documentation within 24 hours of patient encounters, and assistance with state and federal surveys. Required qualifications include current licensure from the California Board of Medical Quality Assurance or Board of Osteopathic Examiners, board certification or eligibility in geriatric medicine, internal medicine, or family practice, and residency or maintenance of a place of business within a 30-mile radius of the facility to ensure one-hour response times. Providers must maintain 24/7 availability, hold professional liability insurance of not less than $1,000,000 per claim and $3,000,000 aggregate, and complete health clearance screening, background verification, and credential verification at least 30 days prior to service commencement. The solicitation timeline requires questions to be submitted by May 27, 2026 at 2:00 PM, with responses posted by May 29, 2026 at 5:00 PM; bids must be submitted via email to eric.dahmen@calvet.ca.gov by June 3, 2026 at 5:00 PM, with public bid opening scheduled for June 4, 2026 at 10:00 AM, proposed award on June 11, 2026, and contract performance from August 1, 2026 through July 31, 2028. The State will award the contract to the lowest responsible bidder whose bid complies with all IFB requirements, with compensation provided at hourly rates submitted by bidders based on an all-inclusive rate model covering estimated service volumes of 176 hours per month for physician services and 40 hours per month for phone consultations over the 24-month contract term.

This procurement includes incentives for Disabled Veteran Business Enterprise (DVBE) participation, with eligible bidders receiving preferential consideration ranging from one to five percent based on confirmed DVBE participation levels, though DVBE goals are not mandatory. A five percent preference is also available to certified Small/Micro businesses and a five percent preference to non-small businesses with at least twenty-five percent Small/Micro subcontractor participation. All bidders must submit comprehensive documentation including bid rate sheets, Payee Data Records (STD 204), DVBE declarations, Bidder Declarations, proof of business licensure or good standing, Commercially Useful Function Certification forms, contractor certification clauses, and various compliance certifications addressing civil rights laws, the Darfur Contracting Act, Russia sanctions compliance, and Generative Artificial Intelligence disclosure. Departments will withhold $10,000 from final payment until DVBE certification compliance is demonstrated. No incumbent contractor or existing infrastructure requiring integration is identified in the solicitation materials. The contract award value and budget range are not explicitly stated; however, the estimated service volumes of 176 hours per month for physician services and 40 hours per month for Chief Medical Officer services over a 24-month period, combined with the all-inclusive hourly rates submitted by bidders, will determine the total contract value. The contractor is classified as an independent contractor with no entitlement to employee benefits, and all associated costs including provider travel, lodging, training, orientation, and health clearance screening are the contractor's responsibility.