26RFP055 - landscape maintenance for water campus

The City of Scottsdale is seeking qualified contractors through Request for Proposals (RFP) 26RFP055 to provide comprehensive landscape maintenance and related services across multiple Water Resources Division sites located in Maricopa County, Arizona. The procurement encompasses four primary locations: the Water Campus Administration Building (101,600 sq ft), Water Campus (1,380,600 sq ft), CAP Plant (721,800 sq ft), and Gainey Ranch (25,800 sq ft), with respondents able to bid on any single location or combination of locations. Services required include routine scheduled maintenance such as weed control and trash pickup (2-4 times monthly depending on location), tree and shrub trimming (monthly), raking (quarterly), pre-emergent chemical applications (twice yearly), seasonal tree pruning, and initial facility cleanup. Contractors must hold a valid Arizona CR-21 Landscaping and Irrigation Systems License and a Pesticide Business License from the Arizona State Office of Pest Management prior to proposal submission, and all personnel must pass criminal background investigations and substance abuse screenings. The contract term is one year from the effective date of award with options for four additional one-year renewal periods contingent upon mutual agreement and satisfactory performance. Pricing shall be submitted on an itemized basis with hourly labor rates for general laborers, chemical applicators, and supervisors, and emergency call-out services compensated at 1.5 times the standard labor rate with no fuel surcharges permitted. Two pre-bid site visits are scheduled for April 15-16, 2026, with questions due by April 23, 2026 at 2:00 P.M. local time, and electronic proposals must be submitted through the Bonfire portal by May 1, 2026 at 2:00 P.M. Evaluation criteria include contractor qualifications, experience, pricing competitiveness, and ability to maintain the specified service levels across multiple locations.

No specific set-asides for disadvantaged enterprises or restrictions limiting respondent eligibility are indicated in the solicitation documents, though all contractors must comply with Arizona's E-Verify immigration law compliance requirements and prohibitions on Israel boycotts and forced labor practices. Contractors must maintain commercial general liability insurance with minimum limits of $1,000,000 per occurrence, workers' compensation insurance, and vehicle liability insurance of $1,000,000, with the City named as additional insured on applicable policies. No incumbent vendor or current contractor information is specified in the procurement documents, and the City of Scottsdale reserves the right to make multiple awards, add or subtract service locations, and adjust service frequency as needed. The solicitation makes no guarantee of minimum or maximum service volumes and assumes no minimum payment obligations; the specific budget or award value is not disclosed in the available documentation. Contract execution must occur within ten calendar days of award, and the City reserves the right to terminate contracts for convenience with 30 days' notice or for cause with seven days' notice, with compensation limited to work actually completed at the time of termination.