26LS0003 - Bio-Hazardous, Pharmaceutical, and Cytoxic Medical Waste Pick-Up and Disposal Services ** DVBE Only

The California Department of Veterans Affairs is issuing a Solicitation for Quote (SFQ) for bio-hazardous, pharmaceutical, and cytotoxic medical waste pick-up and disposal services at the Veterans Home of California - Lancaster (45221 30th Street West, Lancaster, CA 93536). The contractor must provide monthly scheduled pick-up services for sharps, trace biohazardous items, and expired or unused medications, with an estimated volume of 80 pounds per service visit occurring 36 times annually, as well as unscheduled or emergency pick-up services with an estimated 80 pounds per service occurring 12 times annually. Services must be performed during standard business hours (7:00 a.m. to 4:00 p.m., Monday through Friday) and must include container inspection and disinfection, waste manifest documentation, certificates of disposal, and emergency response within 24 hours of notification. The contractor must submit an Operational Plan detailing pickup procedures, transport routes, facility identification, disposal timelines, and contingency measures for approval prior to commencing services. Required qualifications include current DTSC Medical Waste Transporter Registration, CDPH Medical Waste Transporter Authorization, California DMV Motor Carrier Permits, and drivers with appropriate hazardous materials endorsements, along with Commercial General Liability insurance of $1,000,000 per occurrence, Automobile Liability of $1,000,000 per accident with MCS90 endorsement, and Pollution Liability/Environmental Impairment Liability of $1,000,000. The contract will be awarded to the lowest responsive responsible quote on a per-pound basis for each service category, with the sum of monthly and emergency service costs forming the basis of award. Key deadlines include a questions deadline of February 12, 2026, responses to questions posted by February 16, 2026, and quote submission deadline of February 23, 2026, at 5:00 p.m., with quotes submitted via email to breanna.chan@calvet.ca.gov with the subject line "Response to CalVet Solicitation: 26LS0003."

This solicitation is restricted exclusively to California Disabled Veteran Business Enterprises (DVBEs) certified by the Department of General Services; non-DVBE firms are ineligible to respond. Required submission documents include a completed rate sheet (Exhibit B-1), payee data records (STD 204 and 205), contractor certification clauses, bidder declaration, DVBE declaration, Commercially Useful Function certification, Darfur Contracting Act certification, copies of required licenses, sample Acord insurance form, sample invoice, and DVBE confirmation letter if applicable. Proposers must certify compliance with Executive Order N-6-22 regarding Russian sanctions and disclose any intended use of Generative Artificial Intelligence that materially impacts contract performance or state systems. The contract term runs from July 1, 2026, through June 30, 2029, with all quoted rates binding for the full term of the agreement. Upon contract award, the prime contractor must submit the Prime Contractor's DVBE Subcontracting Report (STD 817) upon completion, with the state withholding $10,000 from final payment until this certification is received. No protest rights are available for this solicitation method, and the state makes no guarantee regarding actual volume of services required, as demand is subject to change based on the needs of the facility.