26HS0018 - Golf Cart Maintenance & Repair Services

The California Department of Veterans Affairs is soliciting quotes for golf cart maintenance and repair services at the California Central Coast Veterans Cemetery in Seaside under SFQ 26HS0018, with quotes due September 16, 2026 at 5:00 p.m., and is restricted to California Small Business or Microbusiness vendors certified by the Department of General Services.

This is a Small Business set-aside only. Tie-breaking favors disabled veteran-owned small businesses. Questions are due September 8, 2026 at 5:00 p.m.

The scope covers maintenance and repair services for six golf carts (Club Cart, Yamaha, and Icon brands) at the cemetery in Seaside, California. Services must be performed during standard business hours (Monday through Friday, 8:00 a.m. to 4:30 p.m.) and include quarterly maintenance with an estimated 12 visits over the contract term and repair services with an estimated 6 visits. The contractor must employ factory-trained service technicians, respond to repair requests within two hours of notification, provide all OEM replacement parts or equivalents (reimbursed at actual cost plus 10%, plus shipping and taxes, subject to prior written approval), and cover all labor, transportation, licenses, and permits. A maximum of $5,000 is allocated for parts and materials. Initial maintenance must occur within the first month of contract award; quarterly maintenance thereafter, preferably on Wednesdays.

The contract term runs from October 1, 2026 (or upon date of approval, whichever is later) through June 30, 2029. Award will be made to the lowest responsive responsible quote per Government Code 14838.5. The contractor must maintain Commercial General Liability insurance of $1 million per occurrence, Automobile Liability of $1 million per accident, and Workers' Compensation coverage. Bidders must submit a completed quote rate sheet with all-inclusive hourly rates for maintenance and repair services; the rates are binding for the entire contract term. All required state forms — including STD 204, Bidder Declaration, Commercially Useful Function Certification, Disabled Veteran Business Enterprise Declaration, and Darfur Contracting Act Certification — must accompany the quote. No protest rights are available for this solicitation method.