26FS0005 - *SB Only* - Grease Trap Cleaning and Disposal Services

The California Department of Veterans Affairs is soliciting grease trap cleaning and disposal services for the Veterans Home of California at Fresno (located at 2811 West Cesar Chavez Boulevard, Fresno, CA 93706) under solicitation number 26FS0005. The selected contractor will provide comprehensive maintenance of three grease interceptor tanks—one 2,000-gallon unit at the main kitchen and two 750-gallon units at Buildings 1 and 5—requiring service every 90 days (plus or minus 10 days) for an estimated 12 visits per tank annually over a three-year contract term running from January 1, 2027, through December 31, 2029. Services include complete liquid waste removal, debris removal, tank side scraping, visual inspection of pipes and containers for blockage or damage, and proper disposal at qualified industrial or solid waste facilities. The contractor must hold a valid California business license, current DMV Motor Carrier Permit with a Gross Vehicle Weight Rating of 10,000 pounds or more, City/County Commercial Refuse Hauler's Permit, County Environmental Health Permit, and California Department of Food and Agriculture Inedible Kitchen Grease Hauler permit, and must maintain vehicles equipped with watertight metal tanks and currently calibrated measuring devices. All work must comply with federal and state laws, California Code of Regulations Titles 17, 19, and 22, and California Fats, Oil, and Grease Workgroup guidelines, and must be coordinated with the CalVet Contract Manager with preference for early morning scheduling while the kitchen remains operational unless prior shutdown authorization is obtained. A mandatory walk-through is scheduled for March 5, 2026, at 10:00 AM, with confirmation required by March 4, 2026, at 2:00 PM. Questions must be submitted by March 9, 2026, at 2:00 PM via email to eric.dahmen@calvet.ca.gov, with responses posted by March 10, 2026, at 5:00 PM. Quotes are due March 12, 2026, by 5:00 PM via email. Award will be made to the lowest responsive responsible quote in accordance with Government Code 14838.5, with tie-breaking preference favoring disabled veteran-owned small businesses.

This solicitation is restricted exclusively to certified Small Business (SB) firms only, with micro businesses also eligible if certified by the Department of General Services. Bidders must submit a complete documentation package including a quote rate sheet, Payee Data Records (STD 204 and STD 205), Contractor Certification Clauses, Bidder Declaration, Disabled Veteran Business Enterprise Declaration, Commercially Useful Function Certification, Darfur Contracting Act Certification, copies of all required licenses and permits, insurance documentation demonstrating Commercial General Liability of at least $1,000,000, Automobile Liability insurance of at least $1,000,000 per accident with MCS90 endorsement, Pollution Liability/Environmental Impairment Liability coverage of at least $1,000,000, Workers' Compensation insurance, and a sample invoice. Bidders must also disclose any intent to use Generative Artificial Intelligence in completing deliverables or provide GenAI as a deliverable. No incumbent vendor or current contractor is identified in the solicitation documents. The contract award amount is listed as to be determined (TBD), with the contractor required to submit all-inclusive unit rates for each service line item on the provided rate sheet form, binding for the entire contract term and any extensions. The State reserves the right to terminate the contract with 30 days' written notice or immediately for cause, and maintains a budget contingency clause allowing contract cancellation if funding is not appropriated.