26DPW277G Open Top 100 Yard Trailer

The Town of Needham Department of Public Works is issuing an Invitation for Bid (IFB) for the procurement of one new, unused open top 100-yard trailer with specific technical requirements including a silver color, minimum 45-foot inside length, 96-inch inside width, 102-inch inside height, and certification for an 80,000-pound GVWR with capability to qualify for a Massachusetts Reducible Load Permit of 99,000 pounds. The equipment must feature a live floor system with hydraulically operated center frame drive, air-operated S-Cam brakes with ABS anti-locking system, manual tarp system (Cramaro Rhino Mesh or equivalent), LED lighting, two ladders, and heavy-duty suspension with 52,000-pound capacity, with delivery required to the Recycling Transfer Station at 1421 Central Avenue, Needham, Massachusetts. Bidders must submit sealed bids by May 20, 2026 at 11:00 AM at the Department of Public Works Administration Office, 500 Dedham Avenue, Needham, MA 02492, with written questions due by May 13, 2026 at 5:00 PM; bids will be publicly opened on May 20, 2026 at 11:00 AM. Contract award is anticipated for May 2026 with approval from the Town Manager and Town Counsel, and the contract term commences upon execution and ends December 31, 2026. Bidders must submit all bids at a fixed price including delivery with no fuel or vehicle surcharges permitted, payment terms net 30 days with optional prompt payment discounts. Required qualifications include proof of minimum three continuous years in business and owner contact information for five customers who have received similar equipment within the last five years, with at least three references required to be governmental units; all equipment must be new, fully tested, and meet or exceed Registry of Motor Vehicles, U.S. Department of Transportation, and OSHA requirements at delivery, and the successful bidder must provide a preventative maintenance manual and qualified instructor for equipment operation and maintenance training.

No specific set-aside designations or restrictions limiting organizational types are indicated in the procurement documents. No incumbent vendors or current contractors are referenced. The Town reserves the right to reject any and all bids in its best interest and to waive minor informalities, with awards made to the responsive and responsible bidder offering the lowest price. No pre-bid meeting is scheduled, and no bid deposit, payment bond, or performance bond is required for this procurement. The specific budget or award value range for this contract has not been disclosed in the available documentation.